N2F - Expense reports

All countries

Budget Module

The Budget module allows you to:

• Define budget envelopes by department, project, or entity
• Track spend in real time
• View commitments and actual expenses
• Trigger alerts before overruns

Integrated with expense reports, cards, and supplier invoices, the Budget module becomes a cross-functional management tool.
You move from after-the-fact control to proactive, strategic management.

AI-powered automated controls: alcohol / tobacco

To strengthen the enforcement of your internal policies, N2F is evolving its automatic controls:

• Detection of alcohol-related expenses according to your internal rules
• Identification of non-compliant tobacco expenses
• Detection of possible receipt alterations (manual edits)
• Alerts visible in real time on web and mobile, for both employee and approver

Result: more security, fewer manual checks.

France

Certified N2F platform

Option to activate the certified N2F platform to meet French regulatory requirements.

Germany

Per Diem: improvements based on customer feedback

Following customer feedback, we are strengthening daily allowance management to reduce errors and re-entry:

• Improved Per Diem engine
• Enhanced duplicate controls (meals, breakfast/hotel consistency, internal guests)
• More detailed day-by-day analysis to better understand spend
• Per Diem duplication with date modification to save time on regular trips

Tax compliance guaranteed without complexity for your teams.

Italy

Tax rules: deductibility ceilings

Automatic integration of Italian tax rules:

• Calculation of deductible amounts
• Appropriate accounting allocation
• Reduced manual adjustments

You benefit from more reliable accounting and simplified closings.

Other countries

International rollout

Addition of Hungarian and Czech languages to support your local teams.

All countries

Simplify adoption and secure payments

We are focusing the Cards roadmap on a few key evolutions oriented around usage:

• Optimization of the activation flow to speed adoption and reduce out-of-pocket expenses
• Enhanced validation of online payments (biometrics) for more security with no friction
• Automatic linking of transactions and receipts to reduce processing time

All countries

More reliable workflow when changes occur

Automatic recalculation of the approval path if modified after submission to ensure the right person approves at the right time.

Automatic posting

Automatic generation of accounting entries to accelerate closings and limit re-entry.

Purchasing and supplier APIs

Provision of APIs to synchronize the purchasing ecosystem: purchase requests, purchase orders, supplier master.
Goal: reduce double entry and streamline integration with your tools.

France

Electronic invoicing and certified platform

N2F is preparing and strengthening the necessary components for compliance and electronic invoicing, leveraging the certified platform.