Version : Business Enterprise Advanced
Environment : Web Android IOS
Status : User Manager Accountant Administrator
Dematerializing your expense reports is now authorized by the tax administration.
The computerized storage method used to store the expense reports is called “Probative value archiving”, it allows you to dispose of your paper receipts.
Is it really authorized by the tax administration?
Absolutely, in addition to the legal texts, we have had our solution audited by a specialized firm, and we guarantee it to you by contract.
Complementary technical information:
— A RGS server stamp (A French General Security Database) and a timestamp to certify the integrity of the receipt.
— Storage of the receipts in PDF format (ISO 19005-3)
— Archiving in a DataCenter, complying with tax requirements.
Why is this option not free?
For the proper functioning of this option, we need (amongst other things) to store the photos of the receipts in heavier formats in an electronic safe, in several copies with a timestamp from a trusted third party.
How do I subscribe to this option?
From the Web version:
Settings – Advanced settings – Subscription – Add a feature
Warning:
This option is not retroactive, it only applies to the receipts archived after subscribing to the option.
The green padlock icon on the receipt guarantees you that the receipt is archived with probating value.
It only takes a few minutes after the photo is taken for it to be archived, wait a little before submitting your expense report.