Version : Business Enterprise Advanced

Environment : Web Android IOS

Status : User Manager Accountant Administrator

You may find in an expense report that part of the expenses or every expense have been classified as “Non-reimbursable”:

A reimbursable expense can be turned into a non-reimbursable one:

  • Automatically

— If the payment method is a professional one with company debit.

— If the expense category is configured to be non-reimbursable by default.

— In the case of a mileage allowance demanded from a company-owned vehicle.

  • Manually

By a Manager or the administrative department during the validation workflow of the expense.

These are the different cased detailed:

1. Payment method

An expense paid with a professional payment method with company debit will automatically be at the “non-reimbursable” status.

For an expense to be reimbursable to the employee, it must be paid either with a personal payment method, or with a professional payment method with employee debit (business card.)

2. The type of vehicle in case of mileage allowance

If the employee declares a mileage allowance expense, it must be associated to a personal vehicle. If a company-owned vehicle is selected, then the expense automatically switches to non-reimbursable

3. The expense category configuration

You can force an expense category as non-reimbursable directly in its configuration sheet. An Administrator needs to check the configuration of the expense category: