Version : Business Enterprise Advanced
Plateforme : Web Android IOS
Rôle : Utilisateur Manager Comptable Administrateur
When entering a restaurant/meal expense for which you have invited colleagues or customers, you may be asked to enter the names of the guests.
N2F provides "internal guest" and "external guest" fields for this purpose.
1) Distinction between internal and external guests
An internal guest is a person belonging to the company. By selecting this field, you can access the list of collaborators created in N2F.
An external guest, on the other hand, is a person who does not belong to the company account: a customer, supplier, service provider, etc.
2) Entering an internal guest
When creating the expense > clicking on “Internal guest” (1) > you will then have access to the list of collaborators created in N2F (2). Simply select the person in question:
If the internal guest is not on the list, it means that the searched person does not possess an N2F account. In that case, you will need to click on the " + " green button in order to manually add your colleague. If the following message appears, it means that you are not allowed to create new guests from your account. You need to ask the creation of the internal guest to your administrator:
Entering an external guest:
During the entering of an external guest, we recommend that you add the following information:
- Name and surname of the guest
- Function
- Company
During the creation of the expense, click on the “External guest” text field.
You will then need to manually insert the external guest (1):
If you want to enter a client, you can click on the following symbol: 
You will then have access to the list of clients created by the N2F administrator in your company. (2)
The " + " green button allows you to create a client in the N2F database. If the following message appears, it means that you are not allowed to create new guests from your account. You need to ask the creation of the internal guest to your administrator: