N2F - Expense reports

Version: Business Enterprise Advanced

Platform: Web Android IOS

Role: User Manager Accountant Administrator

N2F allows you to set up average reimbursement limits, in order to adapt perfectly to your expense management policy.

The difference between limits and average limits:

Unlike the fixed limits, the average limit is calculated based on the number of expenses over a given period. N2F therefore has the ability to smooth a limit over a time interval and calculate the refundable amount depending on the information in the expenses.

Define an average limit:

You can set this limit in the settings of the expense category. 

To do this, you must go to the settings (1) > advanced settings (2) > (Advanced version: choose the relevant template) (3) > expense categories (5) > choose the right category (6) > Rules (7):

You can then enter the amount of the average limit and the desired period, as well as choose between a "simple alert" or a "Limit', according to your need.

Don’t forget to validate your settings! 

Example:

To illustrate how the average limit works, you will see below an example of an employee subject to an average limit of £10 per expense per week.

If the reporter enters the following expenses on the same week:

D1 = an expense of $10

D2 = an expense of $10

D3 = an expense of $10

Average limit = (10*3)/3 = $10 → the average limit of $10 per expense per week is respected, the expenses will be refundable.

If the employee enters:

D1 = an expense of $5 

D3 = an expense of $10 

D5 = an expense of $15

Average Limit= (5+10+15)/3 = $10 → the average limit of $10 per expense per week is respected, the expenses will be refundable.

However, if the employee enters:

D1 = an expense of $10 

D2 = an expense of $10 

D5 = an expense of $20 

The average Limit of $10 per expense per week is not respected, the excess will not be reimbursed:

For more details and any additional questions, contact our support:

support@n2f.com