Version: Business Enterprise Advanced
Platform: Web Android IOS
Role: User Manager Accountant Administrator
In N2F, to record mileage allowance expenses, you must create a personal vehicle for each employee. Detailed instructions for this procedure are available in a separate article.
In the event of a tax audit, should mileage allowances have been paid to your employees, you might need to provide the vehicle registration document for the vehicle in question to verify the data used in calculating the allowances depending on your country's regulations.
To mandate the inclusion of the vehicle registration document when creating a new vehicle file, navigate to Settings > Advanced Settings > Company and select the relevant company.
Although this receipt is mandatory when entering a new vehicle form, a manual check remains necessary to ensure that the attached receipt is of acceptable quality and contains the required information.
Note: If this feature is enabled and there are vehicles without a vehicle registration document, users will encounter a restriction when submitting the next expense report that includes a mileage allowance for that vehicle.
In the event of such a restriction, users will need to upload their vehicle registration document to the vehicle record and validate it again, if this is specified in the vehicle settings.
For further information,
please contact our technical support team: support@n2f.com